The European Union Institutions appoint external experts to assist in the evaluation of grant applications, projects and tenders, and to provide opinions and advice in specific cases. The experts assist in:
In addition, experts provide opinion and advise on:
The European Commission selects candidates with the most suitable profiles for each evaluation. Selected experts are contracted for short-term assignments lasting anywhere from two days up to two weeks, in some cases up to 30 days. The evaluation and review work may be carried out fully or partially at expert’s home or place of work, or on the Commission premises.
In order to be selected, experts must:
Anyone can register their interest to become an expert, but please note that most experts selected will come from EU countries and associated countries.
The selection of experts will be made (as and when needed) from the Database, on the basis of selection criteria such as professional expertise and experience, language skills, geographical and business-sector balance, gender balance, regular rotation, and absence of conflict of interest. The procedure will be objective and follow the principles of non-discrimination and equal treatment.
Not only top scientists are selected for the Experts database, but also the Commission looks for experts with experience and knowledge in transversal areas such as project management, innovation, communication, capitalization of research results, etc.
Assignments are subject to the following ceilings: expert can normally not be paid more than 90.000€ during a period of four consecutive calendar years, excluding allowances and travel costs.
Firstly, you need to create an EU Login account here, which is an unique identifier for individuals.
In ‘My Expert Area’ you can register, sign contracts, manage tasks, submit cost claims and receive payments.
In some calls, in addition to register as an expert, you may be required to send the CV in parallel. This is the case of CINEA Innovation Fund Calls. The Commission requires you to send your CV to CINEA-Innovationfundemail@example.com. More info about this call here.
Once you have been selected as an Expert or Evaluator for a specific call, you need to know how is the process of proposals’ evaluation.
Remember you need to be free from conflicts of interest. Experts must declare that no conflict of interest exists and that they will inform the Commission if any such conflict should arise in the course of their duties. These aspects may be considered as potential conflict of interest and will prevent you to become an evaluator for a specific call:
Under the new model contract, the fees for remote work will be composed of different unit costs per task and proposal/ prize application, in accordance with the tables set out below. The unit cost per working day used previously (and also used for experts under Decision C(2007)58581) was broken down into a rate per work unit (i.e. EUR 45 per work unit; 10 work units are equivalent to 450€; 10 work units are equivalent to 1 working day) and each task was given the number of work units that correspond to the working time normally required for it. The resulting breakdown of fees allows for a simple and straightforward remuneration of the different tasks to be performed remotely during evaluations. The tasks and fees will be fixed in advance for each expert in his/her contract (Articles 3 and 4) and will apply automatically, depending on the number of tasks assigned.
The Commission also pays accommodation allowances and daily allowances to experts who are entitled to receive them:
More information about the remuneration can be found here.
Tips to be selected as Expert/Evaluator:
Finally, if you feel curious about the evaluators, you can check the list of experts for the 2021 Horizon Europe Programme here. The list shows more than 12.000 evaluators that have participated in the previous calls, you can filter by topic to narrow the list to the evaluators involved in the blue sectors.
Any questions? Check out the main documents produced by the European Commission: FAQs, Standard Briefing for Horizon Europe Proposal Evaluator.