HELCOM: Professional Secretary at the HELCOM Secretariat

  • Blue Economy and Recruitment Consultancy S.L
  • Helsinki, Finland
  • 19/06/2024
Office work Blue economy Conservation and ecology Management and consultancy Marine policy

Job Description

Applications are invited for the post of Professional Secretary at the Baltic Marine Environment Protection Commission – Helsinki Commission (HELCOM) Secretariat to coordinate the work related to three subsidiary bodies of HELCOM: Maritime, Response and Sea-based pressures.

HELCOM is an intergovernmental organization (Denmark, Estonia, the European Union, Finland, Germany, Latvia, Lithuania, Poland, Russia and Sweden) with its headquarters (Secretariat) in Helsinki, Finland, working to protect the marine environment of the Baltic Sea. At present there are around 40 staff members at the HELCOM Secretariat, with English as the working language. We offer an open, friendly, dynamic and energetic, often fast-paced, international working environment offering all staff members the opportunity to make a meaningful contribution to achieving our common goals. For more information on HELCOM, please visit our home page: www.helcom.fi


The Professional Secretary is responsible for:

  • the management and facilitation of the work of the HELCOM Maritime, Response and Sea-based pressures Working Groups as well as projects related to these;
  • the overall coordination, implementation and further development of matters related to sea-based sources of pollution;
  • facilitating a swift national and trans-national response to marine pollution incidents in close cooperation with the Contracting Parties to the Helsinki Convention;
  • linking the implementation of HELCOM’s activities related to the above-mentioned topics to other international frameworks, ensuring relevant input and cooperating with other regional seas organizations on matters related to these topics;
  • coordinating the implementation of the Baltic Sea Action Plan actions directly related to the scope of the position;
  • other tasks entrusted to them by the Executive Secretary.

The common requirements and duties for the Professional Secretaries as well as the post description of the vacancy are attached.

Qualifications and experience

The person to be appointed shall have:

  • university degree in relevant field (e.g. maritime science, environmental science, law or corresponding education);
  • minimum of five years of relevant professional experience on national or international level;
  • knowledge of the work carried out in HELCOM and a sound understanding of the role of HELCOM and its Secretariat;
  • excellent social and team-orientated skills;
  • flexibility and ability to step in and help colleagues;
  • excellent organizational, administrative and process management skills and proven ability to deliver to tight timelines.

A thorough knowledge of the English language and the ability to draft quickly and concisely are essential. Professional experience from international policymaking is an asset.

Terms of appointment

The salary, which is non-incremental, is 5.800 EUR per month. The salaries paid by the Commission are exempt from Finnish income tax. In addition, certain allowances may be payable, depending on personal circumstances. Employee benefits include occupational health care, flexible working hours, hybrid working, recreational activities, and professional development opportunities.

The initial appointment is for three years, the first six months of which shall be a probationary period, with the possibility of a prolongation for another period not exceeding three years (3+3 years, maximum 6 consecutive years altogether).

The successful candidate is expected to take up the post on 1 March 2025.

How to apply?

Candidates with the required expertise and qualifications are invited to submit their application (consisting of a CV and a motivation letter as one file) via e-mail to recruitment@helcom.fi no later than 3 September 2024. Applications received after that will not be taken into consideration. Please write “Professional Secretary” in the subject field of the message.

Career level


Career options

Non academic career